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Many say that the virtual world is becoming more real than reality itself. Well, whether it is true or not, no one will deny that the Internet plays a very important role in our life and has become even more relevant over the last few years. In fact, while at the beginning we used to surf the net for research purposes, today we can work, meet new friends and shop for anything over the Internet. You simply use a search engine to look-up some words and the search engine will show you thousands of results! That’s because there are entire companies that completely rely on the Internet and its potential and a lot of businesses which know that there won’t be any success without a relevant web presence.

But let’s get back to our original topic. Any healthcare professional, might need some extra help with those time consuming administrative tasks. It is true both for large medical offices and for small solo practices. And it is, especially true if the if the doctor does not have a medical office receptionist.

You have probably already heard of the automated medical office secretary offered by AssistMedic. It is a medical software system that has been specifically built to take over most administrative tasks from you and your human medical office secretary. It supports many functions but the most important ones are :

* Importing and exporting medical data

* The ability to schedule appointments online

* (Periodic|Regular) back-up of the patients’ medical records

* Sign-up of new patients and creation of EMR (Electronic Medical Records) for them

* The ability to remind patients of approaching appointments by email, SMS and over the phone.

As you probably noticed, most functions require internet access , for the backup medical front desk assistant is actually tightly integrated with the website of the medical office.

From the above explanation it should be obvious that if you just have an secondary medical office assistant but don’t have a website then the automated receptionist will not be as efficient as it would be when integrated with your website. It doesn’t matter if you have a big website with hundreds of web pages or just a really simple one with just 3 pages or so. In fact you can have just a main home page, a page for the patients to make appointments and a “Contact Us” page. What is important is whether your medical practice is visible on the net.

The advice we are giving is wisdom learned through trial and error by many other healthcare professionals. We know that running a medical practice is as hard as managing any other businesses, and that is why following our advice will probably save you time and money.

Before even getting a virtual medical office assistant, do have a nice website built, one that describes the main features of your medical clinic, the services you offer and, once your website has been published, you might think of using a virtual medical front desk assistant and promoting its many useful features (web appointment scheduling, electronic medical records, medical appointment reminders, etc.)

Wondering what happens next? As soon as the automatic medical front desk secretary is installed in your medical clinic and linked to your website, everyone will be able to sign up with your practice, fill out medical forms that will be kept in electronic medical records and create appointments through the online scheduler, which may either reveal the doctor’s weekly agenda and their available slots or a simple calendar (in this case, the patient will have to send an appointment request).

AssistMedic is a provider of virtual office assistant services to companies worldwide for several years. See their virtual medical office receptionist that can sign-up patients online